Tag: quarterly meeting

October 2019 Meeting for Worship with Attention to Business

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Sunday, October 6th, 2019.

In attendance were Isabelle Haines, clerk; Alex Haines-Stephan, treasurer; Elisabeth Prenot; Scott Ferguson; Jeanne Smith; and David Corleto-Bales, recording clerk.

The business meeting began with a gathered silence.

There was an acknowledgement of the original ownership of the Haudenosaunee people of the land where the meeting house sits.

Alex Haines-Stephan read the minutes from the MVFM business meeting of September 1st, 2019. They were approved.

Friends heard the revised vision statement that was made by Buffy Curtis and Liseli Haines. There were six statements, all using the word “envision.”  Friends proposed that the vision statement could be read at the beginning of each business meeting to remind the meeting of the envisioned path. Friends suggested the addition of “measurable goals” to be linked to the vision statement so that any progress in the six areas can be noted and those outcome assessments can be presented during the monthly business meetings.

Friends proposed that the next potluck, (Sunday, Oct. 20th) would be a good time to discuss the mission statement answering the question of “Who are we and what do we want people to know about us?”

Friends heard the treasurer’s report from Alex Haines-Stephan:

   a) Checking, $370.90

   b) Savings, $2,584.87

   c) Peaceweek, $3,263.81

   Expenses:

   a) NYSEG, $35.12

   b) Mirabito Pre-pay, $100.00

   c) Insurance, $982.00

   d) Donations, $148.00

    *It was noted that the meeting has not paid the $800 covenant donation or any other donations this year.

There was no building and grounds report.

Friends heard about the Sept. 30th discussion group. It was a good discussion about the topic, “What were our original operating instructions?” The next meeting and topic have not yet been set.

The May Quarterly Meeting will be held at the Unadilla Friends Church hosted by Our meeting. If Unadilla chooses a topic, then the MVFM would need to come up with a program. Liseli will inquire of the UFM about what topics they are interested in and what format they would like.

The next MVFM business meeting was set for Sunday, November 3rd. 

The business meeting ended with a gathered silence.

Approved 11/3/2019

June 2019 Meeting for Worship with Attention to Business

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Mohawk Valley Friends Meeting Business Meeting June 2nd, 2019

*In attendance were Isabelle Haines, clerk, Alexander Haines-Stephan, Liseli Haines, Ami Corleto-Bales, Scott Ferguson , Jeane Smith,Elisabeth Prenot, David Corleto-Bales, recording clerk.

The meeting began with a gathered silence.

Liseli Haines gave an acknowledgement of the Haudenosaunee stewardship of the land where the meeting house sits.

The recording clerk read the minutes from the May 5th business meeting, and they were approved.

The Treasurer’s Report was read by the recording clerk:

   Checking account, $312.40

   Savings account, $3,121.08

   Peaceweek, $3,761.03

   Expenses, $215.21

       NYSEG, $25.21

       Mirabito Propane, $90.00

       Mirabito Propane pre-pay, $100,00

   Donations, $20.00

Building and Grounds Report by Liseli Haines.
Gravel was added to the front of the driveway.No work day for spring added yet.  If there are tasks that Friends desire to be added to the workday agenda, contact Liseli. Ami volunteered to make a list of necessary jobs.

The First Day School ad-hoc Committee has no report. First meeting will be Monday, June 10th.

The Quarterly Meeting in spring next year will be held at the Unadilla Friends Church in Unadilla Forks on Sunday, May 17th, 2020.. A program needs to be created. If anyone has any ideas, there may be a small amount of money available for a speaker.

   *The fall Quarterly Meeting will be on Saturday and Sunday, September 13th-14th at the White Eagle Conference Center in Hamilton. 

   *The January Quarterly Meeting will be Sunday, January 19th, 2020 at Butternuts.

Peacemaker Prize for 2019, Clinton High School.
*Will be presented by Liseli Haines on June 5th at the Senior Awards Ceremony at 6 p.m. at Clinton Central School.

*Ami requested a short write up on the person for Facebook.

     *Liseli gave a short history of the scholarship. It is now $500. 

    There is not currently enough funds in our checking account to cover the cost of the scholarship. 

6.2.2019.1 – Friends approved $500 to be moved from the Peaceweek savings account to the checking account to cover this year’s Peacemaker Scholarship as a one-time transfer. At the end of the financial year, any balance up to $500 in the checking account will be transferred back to the Peaceweek savings account. 

Interfaith Luncheon. The MVFM has an opportunity to host the monthly Interfaith Luncheon on either the first Wednesday in August, (August 7th) or the first Wednesday in September, (September 4th). After discussion there was no sense of the meeting and the matter was deferred to the next business meeting.

   *The next Interfaith Luncheon will be at the First Presbyterian Church on Genesee Street in Utica from 11:30 to 1 p.m. on Wednesday, June 5th, Elisabeth has been regularly attending these luncheons.

A proposal was made that for the remainder of the summer, whomever is the greeter will also open the door, crack the windows and at the end of meeting unplug the teapot, wash the dishes, etc. This would take pressure off of the Building and Grounds Committee who do this the rest of the year. This was approved for June, July and August.

Liseli reported that the MVFM has 17 current members and one youth, not including attenders. 

The Advocacy Team has a meeting at 2:30 on June 2nd and is working to end the authorization of military force doctrine.

The next business meeting will be on Sunday, July 7th.

The meeting ended in a gathered silence.

Approved 7/7/2019

May 2019 Meeting for Worship with Attention to Business

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May 5,2019

Present: Isabelle Haines, clerk; Alex Haines-Stephan, treasurer;  Mary Ellen Blakey; David Corleto-Bales, recording clerk; Samuel Corleto-Bales, Mira Haines; Elisabeth Prenot; Jenifer Morgan-Davie; Matt Lindop

The meeting began with a gathered silence.

There was an acknowledgement read about the original Oneida stewardship of the land where the meeting house sits.

There was a reading of the the minutes of the April 7th business meeting. They were approved with one correction.

Treasurer’s Report, by Alex Haines-Stephan

  a. Checking account, $507.61

  b. Savings account, $3,020.43

  c. Peaceweek account, $3,760.23

    Expenses–$207.29

  a. NYSEG, $20.29

  b. Mirabito Propane, $90.00

  c. Mirabito Propane for pre-pay, $100.00

    Donations–$20.00

    *Alex has tried to create the Pay Pal account for donations, but needs more information from the yearly meeting. Fees are still going to be necessary because of the Meeting’s non-profit status. It is currently being worked on.

Summer Sessions this year are going to be “pay as led”; Friends decided that the meeting will not be able to donate money to the pay as led scholarship fund for this year because our budget is stretched financially thin due to the double Mirabito payment. The question could be considered for next year. The treasurer asked that he be reminded of this possibility.

There was no Building and Grounds report.

The Utica College religion series was cancelled for this year, but may start up again in the fall.

Quarterly meeting will be Sunday, May 19th at the Hamilton Town Library. It will open at 9:00 for refreshments with the program starting at 9:30. There will be a day-long program led by an anti-racism educator. Friends are asked to bring their own table settings and a dish for pot luck.

Jenifer Morgan-Davie requested to become a full member of the meeting. Previously she was an associate member. Her letter to the meeting was read by Isabelle Haines. This request was approved.

Advocacy team update. Mary Ellen Blakey reported that the meeting with Rep. Anthony Brindisi on April 17th in Utica went well and was a more conducive meeting than with our last congressional representative. On the 18th the advocacy team met with the staffs of Sen. Chuck Schumer and Sen. Kirsten Gillibrand in Syracuse. They were positive meetings.

The next business meeting will be held on Sunday, June 2nd.

The business meeting ended in silent worship

Approved 6/2/2019