Meeting for Business July, 2017

Meeting for Business

June 4, 2017

The meeting opened with Buffy reading from Living Thoughts of Great People; and then with gathered silence.

Last month’s meeting for business minutes were read and approved.

Treasurer’s Report was read and approved.

Building and Grounds

The new smoke detectors need to be purchased and installed to replace the existing outdated ones.

Liseli spoke to Josse about the metal roof. There was no set start date as Josse needed to do haying first.  50% of the cost will be due on the first day of work. There is enough in the savings account to fully pay for the new roof; but that would leave a balance of about $1,500 in the account.  A suggestion was made to pay half from savings and half from Friends Fiduciary.  A discussion ensued about how much should always be in the savings account and how does it get replenished.  Donations to the meeting house goes into the checking account while gifts from estates go into the savings account.  It was agreed upon to use the savings account to pay for the new roof, and then find a way to replenish the savings account.

Peacemaker Award

Liseli stated that Clinton High School senior Abigal  will receive the award for this year.  Liseli read a letter from the school regarding Abigal’s involvement in both school and environmental issues.  The award will be presented on Wednesday night June 7th.

Sanctuary Committee 

Mary Ellen gave a report explaining the possibility of becoming a sanctuary site.  The committee talked about the National Sanctuary Movement and the American Friends Service Committee (AFSC) and how Quakers are involved.  Liseli is part of the interfaith group in Utica, and said that no local church is yet involved so we may be the first.  David  is looking at the statistics of the area and see what is needed locally.  AFSC is working with the National Sanctuary Movement; and it was suggested that we use AFSC for information as they’re Quaker based.  There was also discussion about signing the Sanctuary Movement pledge that is on their website.  Buffy read the pledge aloud.  A discussion regarding what it I about and what it means if we signed it followed.  Debbie will be signing up for biweekly phone conference calls through the National Sanctuary Movement for more information.  The committee’s next meeting date is June 14th.

The Monthly meeting information sheet was filled out.

Liseli read a letter from a Hamilton College student about her experience attending the meeting during her college stay.

New Items

From 5:30 – 9:00 p.m. on June 23rd, there will be a FCNL advocacy team meeting.  So far only four people have signed up and we need fifteen for this to take place.  It’s about how to lobby and building relationships with political leaders.  This year’s focus is not increasing the military budget.

The York fund helps pays for religious and educational purposes related to Friend’s work.  As of now only two people have applied and there’s still money available.  You have until the end of June to apply.  If it’s not used, it goes to equalization funds.  The contact person for this is Buffy.  Please specify tuition and room/board.

Interfaith Matters is creating a list of resources that are available in the area.  Can we add family emergency to this list and to also tell them that if there are people interested in having meetings here to contact Mark?

The next business meeting will be on July 2nd.

The meeting ended with gathered silence.



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Meeting for Business April, 2017

The Meeting opened with a moment of silence.
The March minutes were read and approved.
The treasurer’s report was read an approved.
Two roof estimates have been obtained including shingle and steel roof options. The Meeting is more inclined toward metal roof due to its longevity and lower cost. Garry will ask his brother-in-law, a metal roof manufacturer, for information about whether there are any problems with installing metal roof over old shingles. The Meeting empowered Buildings and Grounds to make the decision of roof type and color
Report on the indoor cleanup day. The upstairs was cleaned, windows washed, curtains hung, and a bookcase moved from hospitality room to Meeting Room to further open-up the hospitality room.
Sunday April 30th is outdoor cleanup and indoor set up for the Interfaith Group May 3rd.
The smoke alarms are found to not be hard wired, are 10 year old and at the end of their life span. Buildings and Grounds will address this issue.
The tag sale will be held Saturday May 13th from 8-2. Liseli, Ami and Alexander can be there to staff the Meeting table. If people have things they want to sell they need to be in attendance and remove unsold items at the end of the day. Baked goods will be sold at the Meeting’s table. Mark, Michele, Deb, Buffy, Liseli offered to bring baked goods. coffee, tea will also be available.
State of the Meeting Report presented by Buffy. The report was approved and Buffy will send it to The Yearly Meeting office. The report is attached.
A discussion was held about MVMM becoming more involved in the Sanctuary Movement. Mary Ellen will convene a group to discuss this issue.  If people are interested contact Mary Ellen. Liseli, Buffy, and Michele volunteered. David and Deb were also volunteered. A book on Sanctuary Sites is available at the Meeting House. Please read the book prior to first Meeting. Liseli will attend the Interfaith Matters Group Monday to get more information on things that are happening in our area.
We are Hosting the Utica Interfaith Group Luncheon Wednesday May 3rd. Buffy, Liseli and Michele are hosts. More seating is needed inside and out and volunteers to provide food. Barbara, Mary Ellen, Liseli and Buffy can bring food. Mark offered extra parking in his driveway. Ami will help Buffy with set up on May 2.
MVMM is hosting QuED Saturday May 6th. Five people need hospitality Friday night. Liseli and Buffy can host 3 or 4 people. Mark and Deb can host one. Mary Ellen can possibly host one.  Mark will help with breakfast (scones, fried potato dish). Alexander can provide internet and lunch (soup, bread, salad, dessert). Ami will provide childcare if needed and is hoping to attend part of the day. So another person will be needed for childcare as well. We are predicting 10-12 people.
York Fund applications for educational expenses are due May 1.
The next Meeting for Business with be May 7,2017.
The Meeting closed with a moment of silence.
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Meeting for Business March, 2017

Meeting for Business
March 5, 2017
The Meeting opened with Gathering silence and a reading from Living Thoughts of Great People by Eknath Easwaran.
The Minutes were read and approved.
The Treasure’s report was read and  accepted.
Buildings and Grounds:
Indoor clean-up day will be March 19th. Outdoor clean-up day will be April 30th.
A discussion was held on updating the smoke detectors. This will be followed up at a later Meeting for Business.
The gym report: A treadmill, a stationary bicycle and a rowing machine will be installed in the taped off area on the floor. People are invited to go and look at the space. Painting can happen after the equipment is in. The plan was approved.
One Estimate for the roof replacement was presented. We will get additional estimates and also consider the possibility of replacing the roof with volunteers. Roofers were suggested by Barbara, Mary Ellen and Alexander. Liseli will get in touch for estimates after she is given the contact information of these recommended roofers. The money for the roof will come out of Friends Fiduciary Fund.
The Heaters have been running more than they need to. There are now notes on each heater explaining how to turn the heaters on and off. We will evaluate how this works over the next month. If we continue to have problems we will contact Mirabito after the April business meeting.
A discussion was held on seating in the Meeting Room. The current chairs take up a lot of space, but are welcoming. A mix of chairs in needed for individuals comfort.
The Use of the Meeting House for Outside Groups was reviewed.
Liseli  has resigned as Recording Clerk as of June 2017. Deb  will be recording clerk starting in June 2017.
The Flea Market date will be Saturday April 29th, 2017 from 8-2 at the Meeting House. Members or attenders who want to have a table to sell items will be charged $5. There will be a meeting table where baked goods can be sold. Deb and Michele will be primary organizers.
An initial discussion of Pass Through Accounts was held. These accounts are used by some meetings for their members who have a public ministry. These Meetings take donations to that ministry. The donations then could be used as a tax deduction because it went through a Not For Profit organization. Individuals would get a letter from the meeting at the end of the year for their donation. A person who has a public ministry needs to be a member and have a care committee in the Meeting. Donors would need to ask for a letter for tax purposes from the treasurer. Is there any accountability for the money? Are receipts needed? Does it need to be addressed now or do we wait until there is someone who is called and has a Care Committee? This will be re addressed in the future.
A discussion was held on the Meeting as a Sanctuary site. A Copy of information on Sanctuary Sites is available at the Meeting House for loan so that we can read it and educate ourselves on the issues. This issue will be revisited at the next Meeting for Business.
The next Meeting for Business will be April 9th (note change to the
second Sunday of the Month)
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